Our services
The administration of a residents’ association goes beyond paperwork and accounting. For this reason, we are committed to carrying out management that has a positive impact on the peace of mind, security and well-being of all the owners.
Constitution of the Community of Neighbours
If your building or development is newly constructed or has never had a formally constituted community, we take care of all the necessary formalities to get you off to a good start:
- Advice on the legal steps to set up the community.
- Drafting of statutes and internal rules.
- Organisation of the first owners' meeting.
- Registration in the Land Registry and obtaining official documentation.
Why is it important? A well constituted community from the beginning avoids legal problems and allows for efficient management in the future.
Legalisation of the Minute Book
The Minute Book is an essential document where all the decisions taken at the owners’ meetings are recorded. In our management we take care of:
- Legalise this document at the Land Registry.
- Draft and transcribe each record in a clear and orderly manner.
- Maintain an updated and accessible register for owners through our TuComunidad App.
Why is it necessary? A well-managed minute book is key to transparent decision-making and the validity of community agreements.
Registering with the Tax Authorities and Obtaining the NIF
To operate legally, a community needs a Tax Identification Number (NIF), which allows it to contract services, manage bank accounts and fulfil its tax obligations. In this regard, we will support you through:
- Processing the registration with the tax authorities and obtaining the NIF.
- Advice on the community's tax obligations.
- Management of accounting and tax filing if necessary.
Why do these requirements need to be managed? Without a NIF, the community cannot operate legally or contract essential services such as cleaning, electricity or maintenance.
Study and Analysis of the Horizontal Division of the Building
Each community has its legal structure defined in the Deed of Horizontal Division. Our work in this case will be:
- Analyze the horizontal division to verify that everything is in order.
- Identify possible errors or problems that may affect owners.
- Advise them on the correct application of participation coefficients (the percentage of participation that each apartment or premises corresponds to in the community expenses and in the benefits received).
How important is this process? An error in the horizontal division can generate conflicts between owners and problems with the allocation of community expenses.
Issuance of Notices and Attendance at Ordinary Meetings
Owners’ meetings are the place where key decisions are made for the community. Therefore:
- We prepare and send out the notices of meetings with the agenda.
- We attend and moderate the meetings to ensure that they run efficiently.
- We draw up and distribute the minutes with the agreements taken.
Remember, a well-organised community makes better decisions and avoids conflicts between neighbours.
Monitoring of defaulters
Delinquency is one of the biggest problems in homeowners’ associations and can seriously affect their financial stability. These will be our fields of action to avoid it:.
- We carry out a constant monitoring of outstanding payments.
- We contact debtor-owners to find amicable solutions.
- When necessary, we initiate legal proceedings for the collection of debts.
Our aim is that the community has the necessary resources for its maintenance without affecting compliant neighbours.
Processing of Subsidies
There are various grants and subsidies available for communities seeking to improve their facilities.
- We identify local, regional and state subsidies applicable to the community.
- We manage all the documentation and submission of applications.
- We follow up until the aid is granted.
Our aim is that the community has the necessary resources for its maintenance without affecting compliant neighbours.
Why is it important? Many communities can benefit from subsidies for refurbishment, energy efficiency or accessibility, reducing the cost of improvements.
